[GLAM] survey for GLAMs about batch uploads to Wikimedia Commons

[Sandra Fauconnier]

Hello everyone!

The Wikimedia Foundation has created a survey for people involved in GLAM
(Galleries, Libraries, Archives, Museums) media upload projects to
Wikimedia Commons. Please consider filling out the survey, if you are
currently participating in a GLAM batch upload project, or have
participated in one in the past! And we very much appreciate it if you
forward this message to colleagues/partners.

Here it is: https://wikimedia.qualtrics.com/jfe/form/SV_7WDA2RZvPDuaV7f

Completing the survey takes 10-15 minutes.

The survey results will be used to understand how the Wikimedia Foundation
can improve its support for batch uploads to Commons - in the project
Structured
Data for Wikimedia Commons
<https://commons.wikimedia.org/wiki/Commons:Structured_data>, and beyond.
We are interested in learning more about the media collections that are
donated, the tools people use to prepare and upload files, and the overall
experience of donating media from GLAM organizations to Wikimedia Commons.

The survey data will be collected and stored under the terms of WMF's
survey privacy statement
<https://wikimediafoundation.org/wiki/GLAM_Donation_Survey_Privacy_Statement>.
A summary of the results will be made public when the survey is concluded,
so that we can all learn from it!

We hope to receive responses from Wikimedia community members and staff at
very diverse organizations - geographically, in terms of size and focus!
Thank you :-)

Many greetings! Sandra

[Fæ]

On 11 October 2017 at 08:50, Sandra Fauconnier

Post by Sandra Fauconnier
Hello everyone!
The Wikimedia Foundation has created a survey for people involved in GLAM
(Galleries, Libraries, Archives, Museums) media upload projects to Wikimedia
Commons. Please consider filling out the survey, if you are currently
participating in a GLAM batch upload project, or have participated in one in
the past! And we very much appreciate it if you forward this message to
colleagues/partners.
Here it is: https://wikimedia.qualtrics.com/jfe/form/SV_7WDA2RZvPDuaV7f
Completing the survey takes 10-15 minutes.
The survey results will be used to understand how the Wikimedia Foundation
can improve its support for batch uploads to Commons - in the project
Structured Data for Wikimedia Commons, and beyond. We are interested in
learning more about the media collections that are donated, the tools people
use to prepare and upload files, and the overall experience of donating
media from GLAM organizations to Wikimedia Commons.
The survey data will be collected and stored under the terms of WMF's survey
privacy statement. A summary of the results will be made public when the
survey is concluded, so that we can all learn from it!
We hope to receive responses from Wikimedia community members and staff at
very diverse organizations - geographically, in terms of size and focus!
Thank you :-)
Many greetings! Sandra
--
Sandra Fauconnier
Community Liaison for Structured Data on Wikimedia Commons, Wikimedia
Foundation

FYI, the link to the "GLAM Donation Survey Privacy Statement" does not
work. Secondly the link from the "GLAM Donation Survey Privacy
Statement" document to the Qualtrics privacy statement (which legally
should override statements on the WMF site) does not work either. I
note that the Qualtrics website usage terms apply by default, which
means that Qualtrics are free to use all of the survey's data in
anonymized and/or aggregated format for any later business purpose
they wish, which is not quite as limited as the WMF statement about
anonymized data.

Thanks,
Fae

[Gnangarra]

why run a survey on the upload process and tools when we know most GLAM
image donations get deleted about 2 years after they were uploaded for
idiotic reasonings by individuals who hide on OTRS with no way to get
review of the decisions taken despite previous OTRS agents accepting the
permission.

Post by Fæ
On 11 October 2017 at 08:50, Sandra Fauconnier

Post by Sandra Fauconnier
Hello everyone!
The Wikimedia Foundation has created a survey for people involved in GLAM
(Galleries, Libraries, Archives, Museums) media upload projects to

Wikimedia

Post by Sandra Fauconnier
Commons. Please consider filling out the survey, if you are currently
participating in a GLAM batch upload project, or have participated in

one in

Post by Sandra Fauconnier
the past! And we very much appreciate it if you forward this message to
colleagues/partners.
Here it is: https://wikimedia.qualtrics.com/jfe/form/SV_7WDA2RZvPDuaV7f
Completing the survey takes 10-15 minutes.
The survey results will be used to understand how the Wikimedia

Foundation

Post by Sandra Fauconnier
can improve its support for batch uploads to Commons - in the project
Structured Data for Wikimedia Commons, and beyond. We are interested in
learning more about the media collections that are donated, the tools

people

Post by Sandra Fauconnier
use to prepare and upload files, and the overall experience of donating
media from GLAM organizations to Wikimedia Commons.
The survey data will be collected and stored under the terms of WMF's

survey

Post by Sandra Fauconnier
privacy statement. A summary of the results will be made public when the
survey is concluded, so that we can all learn from it!
We hope to receive responses from Wikimedia community members and staff

at

Post by Sandra Fauconnier
very diverse organizations - geographically, in terms of size and focus!
Thank you :-)
Many greetings! Sandra
--
Sandra Fauconnier
Community Liaison for Structured Data on Wikimedia Commons, Wikimedia
Foundation

FYI, the link to the "GLAM Donation Survey Privacy Statement" does not
work. Secondly the link from the "GLAM Donation Survey Privacy
Statement" document to the Qualtrics privacy statement (which legally
should override statements on the WMF site) does not work either. I
note that the Qualtrics website usage terms apply by default, which
means that Qualtrics are free to use all of the survey's data in
anonymized and/or aggregated format for any later business purpose
they wish, which is not quite as limited as the WMF statement about
anonymized data.
Thanks,
Fae
--
_______________________________________________
GLAM mailing list
https://lists.wikimedia.org/mailman/listinfo/glam

[Estermann Beat]

Dear Gnangarra,

This is an interesting and (at least to me) surprising claim:
“most GLAM image donations get deleted about 2 years after they were uploaded”

Is there data to back it up? – Some of the image uploads I am aware of are listed here:
https://tools.wmflabs.org/glamtools/baglama2/
None of them seems to have suffered the fate you are invoking


Would you mind providing a list of larger image uploads that got deleted several months after the first 100-200 pictures were uploaded? – If you could provide the reasons given for the deletions that would be helpful too.

Please don’t spam this mailing list by long messages; just provide a link to an on-wiki list of the projects you are having in mind.

Thanks!
Beat


From: GLAM [mailto:glam-***@lists.wikimedia.org] On Behalf Of Gnangarra
Sent: Mittwoch, 11. Oktober 2017 14:41
To: Wikimedia & GLAM collaboration [Public]
Subject: Re: [GLAM] survey for GLAMs about batch uploads to Wikimedia Commons

why run a survey on the upload process and tools when we know most GLAM image donations get deleted about 2 years after they were uploaded for idiotic reasonings by individuals who hide on OTRS with no way to get review of the decisions taken despite previous OTRS agents accepting the permission.

On 11 October 2017 at 20:19, FÊ <***@gmail.com<mailto:***@gmail.com>> wrote:
On 11 October 2017 at 08:50, Sandra Fauconnier

Post by Sandra Fauconnier
Hello everyone!
The Wikimedia Foundation has created a survey for people involved in GLAM
(Galleries, Libraries, Archives, Museums) media upload projects to Wikimedia
Commons. Please consider filling out the survey, if you are currently
participating in a GLAM batch upload project, or have participated in one in
the past! And we very much appreciate it if you forward this message to
colleagues/partners.
Here it is: https://wikimedia.qualtrics.com/jfe/form/SV_7WDA2RZvPDuaV7f
Completing the survey takes 10-15 minutes.
The survey results will be used to understand how the Wikimedia Foundation
can improve its support for batch uploads to Commons - in the project
Structured Data for Wikimedia Commons, and beyond. We are interested in
learning more about the media collections that are donated, the tools people
use to prepare and upload files, and the overall experience of donating
media from GLAM organizations to Wikimedia Commons.
The survey data will be collected and stored under the terms of WMF's survey
privacy statement. A summary of the results will be made public when the
survey is concluded, so that we can all learn from it!
We hope to receive responses from Wikimedia community members and staff at
very diverse organizations - geographically, in terms of size and focus!
Thank you :-)
Many greetings! Sandra
--
Sandra Fauconnier
Community Liaison for Structured Data on Wikimedia Commons, Wikimedia
Foundation

FYI, the link to the "GLAM Donation Survey Privacy Statement" does not
work. Secondly the link from the "GLAM Donation Survey Privacy
Statement" document to the Qualtrics privacy statement (which legally
should override statements on the WMF site) does not work either. I
note that the Qualtrics website usage terms apply by default, which
means that Qualtrics are free to use all of the survey's data in
anonymized and/or aggregated format for any later business purpose
they wish, which is not quite as limited as the WMF statement about
anonymized data.

Thanks,
Fae
--
***@gmail.com<mailto:***@gmail.com> https://commons.wikimedia.org/wiki/User:Fae

_______________________________________________
GLAM mailing list
***@lists.wikimedia.org<mailto:***@lists.wikimedia.org>
https://lists.wikimedia.org/mailman/listinfo/glam

[Gnangarra]

Well its hard to provide links to images that have been deleted,

Fremantle Society photographed every building many of the heritage listed
in Fremantle in the 1970's, approxiamately 2000 images the original OTRS
permission was accepted and a volunteer from the Society started the long
process of digitizing the collection and uploading. Part way through the
process Commons change policy frm allowing the uploader to quote the
original OTRS Ticket to requiring every uploaded image to be subject to
review of an OTRS. 2 years into this effort an OTRS agent decide that the
permission wasnt sufficient and demanded that we seek out every
photographer who participated in the original process 40 years ago sign a
new agreement this is despite explaining to the person that the Fremantle
Society is the owner and copyright holder of the photographs as Australian
Copyright Act of 1968. Since over half of the photographers are now
deceased we were unable to comply this term after helping the Society
recover copies of all the images they were deleted. I endeavoured to
contact all OTRS admins listed at Meta not one would respond, there is no
oversight or review process for OTRS agents that individuals can use.

There are many other incidents similar to this but those of us working with
GLAMs choose not to put our hand up about these incidents because we know
that other GLAM donations we have participated in will be targeted. Out
of respect to other users who contacted me during this idiocy I wont
publically idenitfy them or their projects because of the potential for
greater damage

https://commons.wikimedia.org/wiki/Category:Fremantle_Society_Photographic_Survey

Post by Estermann Beat
Dear Gnangarra,
“most GLAM image donations get deleted about 2 years after they were uploaded”
Is there data to back it up? – Some of the image uploads I am aware of are
https://tools.wmflabs.org/glamtools/baglama2/
None of them seems to have suffered the fate you are invoking

Would you mind providing a list of larger image uploads that got deleted
several months after the first 100-200 pictures were uploaded? – If you
could provide the reasons given for the deletions that would be helpful too.
Please don’t spam this mailing list by long messages; just provide a link
to an on-wiki list of the projects you are having in mind.
Thanks!
Beat
Gnangarra
*Sent:* Mittwoch, 11. Oktober 2017 14:41
*To:* Wikimedia & GLAM collaboration [Public]
*Subject:* Re: [GLAM] survey for GLAMs about batch uploads to Wikimedia
Commons
why run a survey on the upload process and tools when we know most GLAM
image donations get deleted about 2 years after they were uploaded for
idiotic reasonings by individuals who hide on OTRS with no way to get
review of the decisions taken despite previous OTRS agents accepting the
permission.
On 11 October 2017 at 08:50, Sandra Fauconnier

Post by Sandra Fauconnier
Hello everyone!
The Wikimedia Foundation has created a survey for people involved in GLAM
(Galleries, Libraries, Archives, Museums) media upload projects to

Wikimedia

Post by Sandra Fauconnier
Commons. Please consider filling out the survey, if you are currently
participating in a GLAM batch upload project, or have participated in

one in

Post by Sandra Fauconnier
the past! And we very much appreciate it if you forward this message to
colleagues/partners.
Here it is: https://wikimedia.qualtrics.com/jfe/form/SV_7WDA2RZvPDuaV7f
Completing the survey takes 10-15 minutes.
The survey results will be used to understand how the Wikimedia

Foundation

Post by Sandra Fauconnier
can improve its support for batch uploads to Commons - in the project
Structured Data for Wikimedia Commons, and beyond. We are interested in
learning more about the media collections that are donated, the tools

people

Post by Sandra Fauconnier
use to prepare and upload files, and the overall experience of donating
media from GLAM organizations to Wikimedia Commons.
The survey data will be collected and stored under the terms of WMF's

survey

Post by Sandra Fauconnier
privacy statement. A summary of the results will be made public when the
survey is concluded, so that we can all learn from it!
We hope to receive responses from Wikimedia community members and staff

at

Post by Sandra Fauconnier
very diverse organizations - geographically, in terms of size and focus!
Thank you :-)
Many greetings! Sandra
--
Sandra Fauconnier
Community Liaison for Structured Data on Wikimedia Commons, Wikimedia
Foundation

FYI, the link to the "GLAM Donation Survey Privacy Statement" does not
work. Secondly the link from the "GLAM Donation Survey Privacy
Statement" document to the Qualtrics privacy statement (which legally
should override statements on the WMF site) does not work either. I
note that the Qualtrics website usage terms apply by default, which
means that Qualtrics are free to use all of the survey's data in
anonymized and/or aggregated format for any later business purpose
they wish, which is not quite as limited as the WMF statement about
anonymized data.
Thanks,
Fae
--
_______________________________________________
GLAM mailing list
https://lists.wikimedia.org/mailman/listinfo/glam
--
GN.
WMAU: http://www.wikimedia.org.au/wiki/User:Gnangarra
Photo Gallery: http://gnangarra.redbubble.com
[image: Image removed by sender.]
_______________________________________________
GLAM mailing list
https://lists.wikimedia.org/mailman/listinfo/glam

[Alex Stinson]

Hi Gnangarra,

These are exactly the kinds of stories that we hope to collect as part of
the survey: as part of the Structured Data on Commons project, Sandra and I
plan to work with the community to revisit our documentation, workflows and
tools for GLAM uploads, so that we can be reliable and consistent partners
with these institutions.

I, personally, have been reluctant to promote batch upload processes with
institutions, because our community processes often either bite the
institution or we prove to be quite demanding partners (both of which are
not really entirely in good faith on our part). However, the benefits for
both institution and our community of these kinds of projects are also
unimaginably positive: and most of the projects, as far as we can tell,
don't get bitten as Beat notes.

With Structured Data Coming down the pipeline, we have a chance to revisit
our tactics, and firm up a better practice :D So please share both the
challenging and easy projects.

Cheers,

Alex

Post by Gnangarra
Well its hard to provide links to images that have been deleted,
Fremantle Society photographed every building many of the heritage listed
in Fremantle in the 1970's, approxiamately 2000 images the original OTRS
permission was accepted and a volunteer from the Society started the long
process of digitizing the collection and uploading. Part way through the
process Commons change policy frm allowing the uploader to quote the
original OTRS Ticket to requiring every uploaded image to be subject to
review of an OTRS. 2 years into this effort an OTRS agent decide that the
permission wasnt sufficient and demanded that we seek out every
photographer who participated in the original process 40 years ago sign a
new agreement this is despite explaining to the person that the Fremantle
Society is the owner and copyright holder of the photographs as Australian
Copyright Act of 1968. Since over half of the photographers are now
deceased we were unable to comply this term after helping the Society
recover copies of all the images they were deleted. I endeavoured to
contact all OTRS admins listed at Meta not one would respond, there is no
oversight or review process for OTRS agents that individuals can use.
There are many other incidents similar to this but those of us working
with GLAMs choose not to put our hand up about these incidents because we
know that other GLAM donations we have participated in will be targeted.
Out of respect to other users who contacted me during this idiocy I wont
publically idenitfy them or their projects because of the potential for
greater damage
https://commons.wikimedia.org/wiki/Category:Fremantle_
Society_Photographic_Survey

Post by Estermann Beat
Dear Gnangarra,
“most GLAM image donations get deleted about 2 years after they were uploaded”
Is there data to back it up? – Some of the image uploads I am aware of
https://tools.wmflabs.org/glamtools/baglama2/
None of them seems to have suffered the fate you are invoking

Would you mind providing a list of larger image uploads that got deleted
several months after the first 100-200 pictures were uploaded? – If you
could provide the reasons given for the deletions that would be helpful too.
Please don’t spam this mailing list by long messages; just provide a link
to an on-wiki list of the projects you are having in mind.
Thanks!
Beat
Gnangarra
*Sent:* Mittwoch, 11. Oktober 2017 14:41
*To:* Wikimedia & GLAM collaboration [Public]
*Subject:* Re: [GLAM] survey for GLAMs about batch uploads to Wikimedia
Commons
why run a survey on the upload process and tools when we know most GLAM
image donations get deleted about 2 years after they were uploaded for
idiotic reasonings by individuals who hide on OTRS with no way to get
review of the decisions taken despite previous OTRS agents accepting the
permission.
On 11 October 2017 at 08:50, Sandra Fauconnier

Post by Sandra Fauconnier
Hello everyone!
The Wikimedia Foundation has created a survey for people involved in

GLAM

Post by Sandra Fauconnier
(Galleries, Libraries, Archives, Museums) media upload projects to

Wikimedia

Post by Sandra Fauconnier
Commons. Please consider filling out the survey, if you are currently
participating in a GLAM batch upload project, or have participated in

one in

Post by Sandra Fauconnier
the past! And we very much appreciate it if you forward this message to
colleagues/partners.
Here it is: https://wikimedia.qualtrics.com/jfe/form/SV_7WDA2RZvPDuaV7f
Completing the survey takes 10-15 minutes.
The survey results will be used to understand how the Wikimedia

Foundation

Post by Sandra Fauconnier
can improve its support for batch uploads to Commons - in the project
Structured Data for Wikimedia Commons, and beyond. We are interested in
learning more about the media collections that are donated, the tools

people

Post by Sandra Fauconnier
use to prepare and upload files, and the overall experience of donating
media from GLAM organizations to Wikimedia Commons.
The survey data will be collected and stored under the terms of WMF's

survey

Post by Sandra Fauconnier
privacy statement. A summary of the results will be made public when the
survey is concluded, so that we can all learn from it!
We hope to receive responses from Wikimedia community members and staff

at

Post by Sandra Fauconnier
very diverse organizations - geographically, in terms of size and focus!
Thank you :-)
Many greetings! Sandra
--
Sandra Fauconnier
Community Liaison for Structured Data on Wikimedia Commons, Wikimedia
Foundation

FYI, the link to the "GLAM Donation Survey Privacy Statement" does not
work. Secondly the link from the "GLAM Donation Survey Privacy
Statement" document to the Qualtrics privacy statement (which legally
should override statements on the WMF site) does not work either. I
note that the Qualtrics website usage terms apply by default, which
means that Qualtrics are free to use all of the survey's data in
anonymized and/or aggregated format for any later business purpose
they wish, which is not quite as limited as the WMF statement about
anonymized data.
Thanks,
Fae
--
_______________________________________________
GLAM mailing list
https://lists.wikimedia.org/mailman/listinfo/glam
--
GN.
WMAU: http://www.wikimedia.org.au/wiki/User:Gnangarra
Photo Gallery: http://gnangarra.redbubble.com
[image: Image removed by sender.]
_______________________________________________
GLAM mailing list
https://lists.wikimedia.org/mailman/listinfo/glam

--
GN.
WMAU: http://www.wikimedia.org.au/wiki/User:Gnangarra
Photo Gallery: http://gnangarra.redbubble.com
_______________________________________________
GLAM mailing list
https://lists.wikimedia.org/mailman/listinfo/glam